We provide you with this privacy policy, which exclusively relates to the data collected during the online application process, to inform you about how we handle your personal data collected within the application process.
Data Controller
The data controller in terms of data protection laws is:
AdmiralCloud AG
Gustav-Meyer-Allee 25 / Gebäude 12/2 | 4 OG
Berlin 13355
Tel: +49 30 346 55 22 – 0
Registered in the Commercial Register: Berlin-Charlottenburg HRB 225493 BData Protection Officer: We have appointed a data protection officer who can be reached at datenschutz@admiralcloud.com.
Personal Data within the Application Process
Personal data refers to information about personal or factual circumstances of a specific or identifiable natural person. This includes information such as your name, address, telephone number, and date of birth, as well as data about your specific career path, etc., which can be attributed to a specific person with reasonable effort. Information that cannot be directly or indirectly associated with your real identity is not considered personal data.
Legal Basis and Purposes for Processing Personal Data in Applications and the Application Process
If you apply to us electronically, i.e., by email or through our web form, we collect and process your personal data for the purpose of processing the application process and conducting pre-contractual measures. By submitting an application on our recruiting site, you express your interest in seeking employment with us. In this context, you provide us with personal data that we use and store exclusively for the purpose of your job search/application. Specifically, the following data is collected:
- Name (first and last name)
- Email address
- Phone number
- LinkedIn profile (optional)
- How you became aware of us
You also have the opportunity to upload meaningful documents such as a cover letter, your resume, and certificates. These may contain additional personal data such as date of birth, address, etc.
Only authorized employees in the HR department and employees involved in the application process have access to your data. The storage of personal data is generally done exclusively for the purpose of filling the vacant position for which you have applied. Your data will be stored for a period of 90 days beyond the end of the application process. This is usually done to fulfill legal obligations or to defend against any claims under legal regulations. Afterwards, we are obliged to delete or anonymize your data. In this case, the data is only available to us as so-called metadata without direct personal reference for statistical evaluations (e.g., gender ratio in applications, number of applications per period, etc.).
Furthermore, we reserve the right to store your data for inclusion in our "Talent Pool" for 180 days after the end of the application process in order to identify any other interesting positions for you. This also applies, for example, to applications for training or internships. By accepting the privacy policy, you consent to the possible further storage of your data and inclusion in our "Talent Pool".
If you receive an offer of employment from us as part of the application process and accept it, we will store the personal data collected during the application process for at least the duration of the employment relationship.
Disclosure of Data to Third Parties
The data transmitted within your application is transferred via TLS encryption and stored in a database. This database is operated by Personio GmbH, which provides personnel administration and applicant management software (https://www.personio.de/impressum/). In this context, Personio acts as our data processor pursuant to Art. 28 GDPR. The processing is based on a contract for order processing between us as the responsible party and Personio.
Rights of the Data Subject
If we, as the data controller, process personal data concerning you, as the data subject,
you have certain rights as provided in Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and purpose of the processing. These rights may include the right to access (Article 15 GDPR), the right to rectification (Article 16 GDPR), the right to erasure (Article 17 GDPR), the right to restriction of processing (Article 18 GDPR), the right to data portability (Article 20 GDPR), and the right to object (Article 21 GDPR). If the processing of personal data is based on your consent, you have the right to withdraw your consent at any time in accordance with Article 7(3) GDPR. To exercise your rights as a data subject regarding the data processed in this online application process, please contact our data protection officer (see item 2 above).
Final Provisions
We reserve the right to amend this privacy policy at any time to ensure compliance with current legal requirements or to reflect changes in the application process or similar circumstances. For any subsequent visits to this recruiting site or new applications, the new privacy policy shall apply. In addition to this privacy policy, you can view our general privacy policy at https://datenschutz.admiralcloud.com/.
Processing of (personal) data by the operator of the recruitment website
General information
This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (
https://www.personio.com/legal-notice/).
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio.
In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.
The controller
The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact:
privacy@personio.com
Access logs (“server logs”)
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual.
Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web.
These access logs are stored for a period of up to 7 days. There is no right to object to this.
Error logs
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected.
These error logs are stored for a period of up to 7 days. There is no right to object to this.
Use of cookies
So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”).
On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR).
Period of storage: up to 1 month or until the end of the browser session
Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.
Rights of data subjects
If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).
Concluding provisions
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.